Following up on a job application is an essential step in the job-seeking process, but it can be a daunting task for many. The follow-up process demonstrates your interest and commitment to the position and can help you stand out from the competition. In this comprehensive guide, we'll explore the best practices for following up on a job application, including when to reach out, how to craft your message, and how to leave a lasting impression on potential employers.
Timing is crucial
When it comes to following up on a job application, timing is essential. You don't want to appear too eager, but you also don't want to miss out on the opportunity to make a positive impression. As a general rule, wait about one week after submitting your application before reaching out to the employer. This gives the hiring manager time to review your application and shows that you are genuinely interested in the position.
Do your research
Before reaching out to the employer, it's crucial to do your research. Familiarize yourself with the company, its mission, and its values. Knowing specific details about the organization will not only help you tailor your follow-up message, but it will also demonstrate your enthusiasm and knowledge about the company.
If possible, find out the name and contact information of the hiring manager. This information can often be found on the job posting or the company website. Addressing your follow-up message directly to the hiring manager makes it more personal and increases the chances that it will be read and taken seriously.
Choose the right method of communication
Once you've gathered the necessary information, it's time to decide how to contact the hiring manager. The most common methods are email, phone calls, and LinkedIn messages. The best method depends on the company culture and the information provided in the job posting.
Email: Email is typically the preferred method for following up on a job application, as it allows the hiring manager to respond at their convenience. Craft a professional and concise message that clearly states your interest in the position, and be sure to include your name and the position you applied for in the subject line.
Phone call: A phone call can be a more direct approach but may not be the best option if the hiring manager is busy or prefers written communication. If you choose to call, rehearse your message beforehand, and be prepared to leave a voicemail if necessary.
LinkedIn: Connecting with the hiring manager on LinkedIn can be an effective way to follow up, particularly if the company has a strong presence on the platform. Send a personalized connection request, and include a brief message expressing your interest in the position.
Craft a compelling message
When crafting your follow-up message, it's essential to strike a balance between expressing your interest in the position and respecting the employer's time. Use the following tips to create an effective message:
- Start by thanking the hiring manager for considering your application.
- Mention specific aspects of the job or company that appeal to you.
- Briefly reiterate your qualifications and explain why you would be a good fit for the role.
- Offer to provide additional information or references if needed.
- Close by stating that you look forward to the possibility of discussing the position further.
Be prepared for a response
When you follow up on a job application, it's essential to be prepared for a response from the employer. This may include:
- An invitation to an interview: If the hiring manager is interested in your application, they may invite you for an interview. Be ready to respond promptly and professionally to schedule the interview.
- A request for additional information: The employer may ask for more details about your qualifications or work history. Be prepared to provide this information in a timely manner.
Be polite and professional
When you follow up on your job application, always maintain a polite and professional tone in your communication. This is an opportunity to make a positive impression on the employer and showcase your communication skills. Remember that your communication style will leave a lasting impression and could influence their decision-making process.
Personalize your message
Address the email or call to the appropriate person, such as the hiring manager or recruiter. If you do not know their name, use a general salutation such as "Dear Hiring Manager." This demonstrates your attention to detail and commitment to making a personal connection. Be sure to mention the specific job title you applied for and the date of your application.
Keep it concise
Your follow-up message should be brief and to the point, allowing the employer to quickly understand your intent without taking up too much of their time. Focus on expressing your continued interest in the role and the company, and inquire about the status of your application.
Ask about the hiring timeline
If you haven't received any information about the hiring process or timeline, it's appropriate to inquire about it in your follow-up message. This not only demonstrates your proactive nature but also helps you manage your job search expectations and plan accordingly.
Follow up again if necessary
If you haven't heard back from the employer after a reasonable amount of time, it's appropriate to send another follow-up message. However, be mindful not to become overly persistent or appear desperate, as this could harm your chances of securing the job.
Stay positive and continue your job search
While it's essential to follow up on job applications, remember to stay positive and continue applying for other positions. A proactive approach to your job search will increase your chances of finding the right opportunity and help you maintain momentum during the application process. Once you find that right opportunity, check out our tips on accepting a job offer.
Sample Email Template
Dear [Hiring Manager's Name],
I hope this email finds you well. I wanted to follow up on my application for the [Job Title] position at [Company Name], which I submitted on [date]. I am very excited about the opportunity to contribute my skills and expertise to [specific aspect of the job or company].
Having reviewed your company's recent accomplishments, I am particularly impressed by [mention a specific project or initiative that resonates with you]. My background in [relevant skills or experience] would allow me to add value to your team and help drive similar successes in the future.
Please let me know if there is any additional information I can provide or if you require references to support my application. I would appreciate the opportunity to discuss my qualifications further in an interview and learn more about how I can contribute to the success of [Company Name].
Thank you for considering my application, and I look forward to hearing from you soon.
[Your Full Name] [Your Email Address] [Your Phone Number]